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BAPCO full members fulfil the following criteria
- The member has as main activity the management of meetings.
- The member runs its activities under a commercial form.
- The member takes on the role of coordinator between:
- Client
- Suppliers
- Participants.
- Following the requirements of the client, the PCO's mission includes:
- General coordination of planning, budgeting, supervision and sponsorship if any.
- Administrative management incl. registration of delegates and secretariat.
- Operations: on site organisation.
- The member 's specific tasks and responsibilities are determined with the client prior to the start of the mission.
- Remuneration of the PCO is the object of an agreement with the client prior to the start of the mission. Ideally this will be a fixed amount or a fee per capita or a combination of both.
- Financial management of the event is held in a transparent and "wise" way.
- Any amount collected in name of the event and/or the client (registration fees, sponsorships) is done on a specific account with a separate accountancy being held. Copy of the accountancy of the project and bank statements are given to the client on request.
- The member always acts in a respectful and loyal manner in its relation with other members and refrains from any unfair competition.
- At the request of a client, the member accepts to submit any conflict which might arise in the management of a meeting to the arbitration of the the association.
- The member commits itself to communicate the complete charter when submitting a tender or offer to a client.
All present BAPCO members have committed themselves to these 11 points by signing this charter. New members will be invited to do the same.
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